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R E P R E S E N T A T I O N P O L I C Y
1 . P U R P O S E : T h e p u r p o s e o f t h i s r e p r e s e n t a t i o n p o l i c y i s t o d e v e l o p a n d i m p l e m e n t
b e s t p e r s o n a n d m i n i m u m s p e c i f i c a t i o n s f o r R kn a n g a m e m b e r s w h o w i l l r e p r e s e n t t h e R kn a n g a o r t h e I w i o n
T h e R kn a n g a o r i t s C o m p a n i e s o r S u b s i d i a r i e s
C r o w n o r G o v e r n m e n t d e p a r t m e n t s / a g e n c i e s , c o m m i t t e e s ;
B o d i e s w i t h w h o m t h e R kn a n g a h a s M o U s / P r o t o c o l s ;
O t h e r ( I w i , M a a t a w a k a ) ;
E d u c a t i o n a l / t r a i n i n g ; h e a l t h - r e l a t e d ; s o c i a l s e r v i c e s ; r e s t h o m e s
w i t h w h o m a f o r m a l r e l a t i o n s h i p h a s b e e n e s t a b l i s h e d .
2 . O B J E C T I V E : T h e o b j e c t i v e o f t h i s r e p r e s e n t a t i o n p o l i c y i s t o e n s u r e t h a t m e m b e r s
r e p r e s e n t i n g t h e R kn a n g a h a v e
a p p r o p r i a t e i n t e r e s t , k n o w l e d g e , a n d w h e r e p o s s i b l e q u a l i f i c a t i o n s i n t h e w o r k d o n e b y t h e b o d y t h e y a r e a p p o i n t e d t o ;
s u f f i c i e n t t i m e t o a t t e n d m e e t i n g s a n d u n d e r t a k e a n y w o r k a r i s i n g t h e r e f r o m ; a n d w i l l
u n d e r t a k e d i l i g e n t l y R kn a n g a r e p o r t - b a c k r e q u i r e m e n t s . T h e s e w i l l i n c l u d e r e g u l a r p r o v i s i o n o f i n f o r m a t i o n a s a r e p o r t t o t h e R kn a n g a o f f i c e f o r i n c l u s i o n i n w e e k l y e - p a n u i , q u a r t e r l y m a i l e d P n u i , a n d / o r t h e R kn a n g a s w e b s i t e , a s a p p r o p r i a t e ; a n d a f o r m a l r e p o r t o n t h e y e a r s w o r k f o r i n c l u s i o n i n t h e R kn a n g a s A n n u a l R e p o r t .
d e c l a r e d a n y c o n f l i c t s o f i n t e r e s t t o T h e R kn a n g a p r i o r t o o r d u r i n g t e r m s o f r e p r e s e n t a t i o n
3 . P O L I C Y : T h e R kn a n g a w i l l i m p l e m e n t a r e p r e s e n t a t i o n p l a n t h a t
s e e k s f u l l i n f o r m a t i o n f r o m t h e r e q u e s t i n g b o d y o n i t s r e q u i r e m e n t s o f i t s m e m b e r s , i n c l u d i n g a n y e m o l u m e n t s ;
a d v i s e s a l l R kn a n g a m e m b e r s w i t h i n t h e a p p r o p r i a t e r o h e o f a n y r e p r e s e n t a t i o n a l v a c a n c y , i n c l u d i n g
i n f o r m a t i o n o n w h a t t h e b o d y r e q u e s t i n g r e q u i r e s o f i t s m e m b e r s , a n d
R kn a n g a r e q u i r e m e n t s a s s e t o u t i n 2 . a b o v e .
r e c o r d s n o t i f i c a t i o n o f i n t e r e s t a d v i s e d b y a n y m e m b e r a n d t h e i r s u i t a b i l i t y f o r t h e p a r t i c u l a r v a c a n c y ;
w h e r e t h e r e i s i n t e r e s t f r o m m o r e t han one suitable member, an interview or selection process will be undertaken by the Management Team or members of the Executive Komiti.
The successful member will be advised and their name and contact details provided to the body seeking a representative.
representatives may retain roles for a maximum of three terms, unless The B D F J Z \ D R ̿qbqbVbVbJ;J haSe haSe CJ OJ QJ aJ haSe CJ OJ QJ aJ h!&q CJ OJ QJ aJ hKG h/ CJ OJ QJ aJ hKG h/ 5CJ OJ QJ aJ h_ h+ CJ OJ QJ aJ h_ h/ CJ OJ QJ aJ h_ h/ 5CJ OJ QJ aJ h_ h/ 5CJ OJ QJ aJ h_ 5CJ OJ QJ aJ h/ 5CJ aJ h/ h/ 5CJ OJ QJ aJ h!&q 5CJ OJ QJ aJ h/ 5CJ OJ QJ aJ D F
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` ĸܸ~rcT hA hIU CJ OJ QJ aJ hA h\ CJ OJ QJ aJ h!&q CJ OJ QJ aJ hKG hKG 5CJ OJ QJ aJ hKG hKG CJ OJ QJ aJ hKG hA CJ OJ QJ aJ haSe CJ OJ QJ aJ hA CJ OJ QJ aJ hKG CJ OJ QJ aJ h 0 CJ OJ QJ aJ h3 CJ OJ QJ aJ hIU CJ OJ QJ aJ h+ CJ OJ QJ aJ ` < @$ B$ $ % f% L& J' L' ' gd7 m$
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4 . S U P P O R T F O R R E P R E S E N T A T I V E S :
T h e R kn a n g a , t h r o u g h i t s E x e c u t i v e K o m i t i , M a n a g e m e n t T e a m a n d s t a f f ,
w i l l s u p p o r t t h e i r r e p r e s e n t a t i v e s b y
b e i n g a v a i l a b l e , i f r e q u i r e d o r r e q u e s t e d , t o l i s t e n t o a n d p r o v i d e g u i d a n c e o n a n y r e l e v a n t s u b j e c t o r s i t u a t i o n ;
s h o w i n g a p p r e c i a t i o n f o r t h e w o r k u n d e r t a k e n a n d t i m e g i v e n i n s u p p o r t i n g t h e R kn a n g a s v i e w s w i t h i n t h e p o s i t i o n t h e y o c c u p y .
5 . O U T C O M E S : T h i s p o l i c y w i l l b e o p e r a t i n g s u c c e s s f u l l y w h e n
A l l r e p r e s e n t a t i o n p o s i t i o n s h a v e a p p r o p r i a t e l y i n t e r e s t e d , s k i l l e d , e x p e r i e n c e d a n d , w h e r e p o s s i b l e , q u a l i f i e d m e m b e r s i n p l a c e .
S p e c i f i e d r e p o r t - b a c k r e q u i r e m e n t s a r e c o m p l i e d w i t h ;
T h e R kn a n g a i s k e p t i n f o r m e d a n d h a s u p - t o - d a t e k n o w l e d g e o n e a c h b o d y w h e r e i t i s r e p r e s e n t e d b y o n e o r m o r e o f i t s m e m b e r s .
A l l r e p r e s e n t a t i v e s f e e l v a l u e d a n d a p p r e c i a t e d i n t h e i r v a r i o u s r o l e s .
6 . A P P L I C A T I O N : T h i s p o l i c y a p p l i e s t o a l l R kn a n g a m e m b e r s w h o f o r m a l l y r e p r e s e n t ; t h e R kn a n g a o r i t s s u b s i d i a r i e s , t h e E x e c u t i v e K o m i t i , t h e M a n a g e m e n t T e a m a n d S t a f f .
7 . K E Y P E R F O R M A N C E I N D I C A T O R S :
T h e r e a r e s u f f i c i e n t n u m b e r s o f s u i t a b l e m e m b e r s s e e k i n g p o s i t i o n s ;
T h e r e a r e n o r e p r e s e n t a t i o n a l v a c a n c i e s u n f i l l e d ;
T h e f l o w o f q u a l i t y i n f o r m a t i o n i s r e c e i v e d a n d a p p r o p r i a t e l y d i s s e m i n a t e d w i t h i n a c c e p t a b l e t i m e f r a m e s ;
A l l r e p r e s e n t a t i v e s a c k n o w l e d g e t h e s u p p o r t g i v e n t o t h e m b y m e m b e r s o f t h e E x e c u t i v e K o m i t i , t h e M a n a g e m e n t T e a m a n d s t a f f .
8 . E V I D E N C E : O f f i c i a l R kn a n g a r e c o r d s s h o w
A l l c u r r e n t R kn a n g a r e p r e s e n t a t i v e s a r e r e c o r d e d i n t h e A d d r e s s e s L i s t f i l e ;
A l l w r i t t e n c o m m u n i c a t i o n s t o m e m b e r s i n c l u d e r e p o r t s f r o m r e p r e s e n t a t i v e s a s a p p r o p r i a t e .
A l l r e p r e s e n t a t i v e s s u r v e y e d a n n u a l l y f e e l s u p p o r t e d i n t h e i r r o l e .
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